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Solving Meeting Prep with the Perfect Brief
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AI Builders Club – Club Meeting Minutes | Ep. 1: Let AI Prep Your Next Meeting
Meeting Agenda: Fix the chaos of external meeting prep
Topic: Can AI rescue us from last-minute scramble syndrome?
Welcome to the first official AI Builders Club meetup.
This week, Chase and Aaron kick things off with a common workplace pain: external meetings that start with zero prep. Scattered emails, forgotten threads, missing context, what if AI could wrangle it all into a clean, five-bullet brief before you walk in?
In this session, we covered:
- Why current prep tools fall short, and how custom flows can do it better
- Key inputs: calendar events, CRMs, Slack, LinkedIn, meeting notes
- Ideal outputs: fast, focused summaries delivered via Slack or email (with optional coaching tips)
- The tech stack behind the magic: LLMs, APIs, vector databases like Pinecone or Supabase
- The human factor: when AI should step in, and when it should step aside
- Bonus tangent: yak shaving and the hidden costs of workflow bloat
Club Takeaway: Start small, ship fast, and build workflows that make humans sharper, not obsolete.
Adjourned with: “Now that you don’t have to be perfect, you can be good.” – John Steinbeck
See you at the next meeting. Bring snacks.
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