Best Gettingthingsdone Podcasts (2025)

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Ep. 314: Weekly Review Best Practices 36:30

1d ago36:30

36:30

Are you among those who have not yet made the review a habit? Experience what David Allen calls the "critical success factor" with GTD, by going through a complete GTD Weekly Review. You'll experience all 11 steps of the process, with helpful advice along the way. Please note: The silent time to work on each step is edited out. You can pause the re…

1
The $50 That Changed My Life 5:36

2d ago5:36

5:36

What’s one task you dread so much that it always sinks to the bottom of your to-do list? A single decision to outsource it can spark a complete shift in how you approach time, energy, and productivity. In this encore episode, Thanh shares how eliminating just two draining tasks from his life gave him more focus, joy, and time for high-impact work. …

1
One Tweak a Week: Simple Changes for a Smarter Day (TPS564) 48:01

4d ago48:01

48:01

What’s the smallest change you could make today that would completely shift the way your week unfolds? Whether you’re drowning in to-do lists or stuck in reactive mode, there’s a smarter, lighter way to get things done — and it doesn’t require a full system overhaul. In this encore episode, we share practical, low-effort tweaks that compound into m…

1
The Silent Time Killer Lurking in Your Day 6:19

8d ago6:19

6:19

Ever feel like your day slips away, but you can’t quite pinpoint where the time went? It’s not always the big distractions that derail us. Often, it’s the tiny habits, the constant task-switching, and the need to “just check one thing” that quietly steal our most productive hours. In this episode, you’ll learn how to spot these sneaky productivity …

1
Ep. 313: David Allen and Skippy Mesirow 17:47

9d ago17:47

17:47

David talks with Skippy Mesirow, a GTD enthusiast who is passionate about making a difference in public service, by starting with "the human in the mirror." You can hear Skippy's podcast and find out more on his website. You can watch the entire conversation from March 2025 at GTD Connect®. -- This audio is one of many available at GTD Connect, a l…

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The Invisible Engine Behind Your Productivity (TPS563) 47:38

11d ago47:38

47:38

Your output is only as strong as the system that supports it — so what’s yours running on? Once you understand how inputs, processes, and outputs silently drive your day, you’ll start to see hidden patterns behind your best (and worst) performance. In this episode, we unpack the concept of systems thinking and how it quietly powers everything from …

1
30 Minutes That Will Change Your Week 6:28

16d ago6:28

6:28

Most people are so focused on getting through the day that they forget to look up and ask if they’re even headed in the right direction. Checking off endless tasks, yet feeling stuck. A weekly 30-minute ritual can change everything. More clarity. Better decisions. Real momentum. In this encore episode, you’ll learn how to implement this simple but …

1
Ep. 312: David Allen talks with Marcus Baur 16:47

16d ago16:47

16:47

David talks with Marcus Baur about goals. Marcus describes his journey with finding ways to track goals, and visualize them to support their completion. He suggests two questions to ask about any goal: What's the pain that's relieved by completing this goal? Or, what's the gain to be achieved? You can watch the entire conversation from February 202…

1
Ignore Most Productivity Advice (TPS562) 40:14

18d ago40:14

40:14

Chasing the perfect productivity system can feel like a full-time job. One minute you’re testing out a new app, the next you’re knee-deep in automation scripts — yet your to-do list keeps growing. Sound familiar? In this episode, we explore why stepping away from the noise and ignoring most productivity advice might be your most productive move. Fr…

1
3 Productivity Myths Holding You Back (And What To Do Instead) 5:13

22d ago5:13

5:13

Think you’re being productive because you’re always busy or multitasking? Think again. In this Wisdom Wednesday episode, we bust three of the most common productivity myths that are quietly sabotaging your progress. Learn the truth, hear practical examples, and walk away with one simple action step to work smarter, not harder. This episode is broug…

1
Ep. 311: Explore the Best Use of Your Calendar 29:10

23d ago29:10

29:10

In this webinar recording, we explore the best use of your calendar, and how your calendar relates to the three types of work that you do. If you are new to GTD, this will help you build a solid foundation to support your practice. If you are experienced, you can update your practice if changes are indicated. You can watch the entire webinar from M…

1
15 Tactical Energy Hacks to Power Through Your Workday (TPS561) 50:45

25d ago50:45

50:45

Everyone talks about time management, but what if your energy is the real secret weapon? Today, we’re giving you 15 tactical hacks you can use immediately to boost and maintain your energy all day long. Get 40% off a Calm Premium subscription at Calm.com/TPS. Get Notion Mail for free right now at notion.com/tps. You can find links to everything tha…

1
Ep. 310: Slice of GTD Life with Jung 29:16

26d ago29:16

29:16

In addition to describing her GTD journey and the tools she uses, Jung has much to share about knowledge work, and the allocation of resources--and how GTD practitioners can evolve with the times as valuable contributors. We start with the skill of knowing what to do, to the skill of organizing the data and resources. But the more seasoned we becom…

1
340: How to Handle Big Changes 51:58

27d ago51:58

51:58

Life's big changes can sometimes throw you for a loop. Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com…

1
340: How to Handle Big Changes 51:58

27d ago51:58

51:58

Life's big changes can sometimes throw you for a loop. Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com…

1
How to Quickly Reset Your Day When You’re Overwhelmed 7:09

29d ago7:09

7:09

Ever feel like your day is spiralling out of control by lunchtime? Discover a powerful 3-step strategy you can use to reset your day in just minutes so you can stop the overwhelm and finish strong. Whether your calendar’s blown up or you’re mentally fried, these simple tactics will help you regain control fast. Thanks SelectQuote. SelectQuote.com/T…

1
What's in Our Menu Bar? Productivity Tools We Use Every Day (TPS560) 41:00

1M ago41:00

41:00

How much untapped potential is sitting in your menu bar or system tray right now? For many users, that screen section is cluttered with random icons — or worse, completely overlooked. But for us, it’s a quiet command center filled with powerful tools that make our work faster, our days smoother, and our systems smarter. In this episode, we’re revea…

1
Why You Can’t Focus (And One Simple Fix) 7:39

1M ago7:39

7:39

Ever feel like your day disappears, but you didn’t get anything meaningful done? You might be a victim of context switching. In this short episode, Thanh shares a real-life story of how constant task-jumping wrecked his focus and the two simple changes he made that unlocked hours of deep, focused work each week. Get Notion Mail for free right now a…

1
Ep. 309: David talks with Rutger Bregman 1:26:25

1M ago1:26:25

1:26:25

Enjoy David's wide-ranging conversation with historian and bestselling author Rutger Bregman. You'll find that Rutger is both optimistic and realistic, with a deep understanding of how the past can teach us about the present. Ruger's books include: Moral Ambition: How To Stop Wasting Your Talent and Start Making a Difference Humankind: A Hopeful Hi…

1
25X Your Weekly Review and Planning (TPS559) 43:15

1M ago43:15

43:15

In this punchy, action-packed episode, we share rapid-fire tips to refresh and maximize your weekly review. Already familiar with the weekly review concept? Perfect! Now let’s make it faster, sharper, and more impactful! You’ll walk away with practical ideas to declutter your tasks, boost clarity, and set yourself up for a stress-free and productiv…

1
How to Finish What You Start 5:45

1M ago5:45

5:45

Are you great at starting projects but struggle to finish them? In this episode, we reveal a simple mindset shift that will help you complete what you start, avoid perfectionism, and build unstoppable momentum. One tweak, one project at a time! Thanks SelectQuote. SelectQuote.com/TPS. Visit www.asianefficiency.com for more productivity tips and tac…

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Ep. 308: GTD Summit Opening Panel 1:00:16

1M ago1:00:16

1:00:16

Watch the opening panel session at the 2009 GTD Summit moderated by Guy Kawasaki. Features David Allen with thought leaders Major General Randal Fullhart, Marshall Goldsmith, Jim Fallows and Paul Saffo. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around th…

1
Link Your Life: Turn Everyday Moments into Success (TPS558) 29:43

2M ago29:43

29:43

Ever wondered why brushing your teeth is automatic but meditating for five minutes feels impossible to lock in? In this encore episode, we reveal the simple psychological switch that transforms mind-numbing routines into launchpads for powerful new habits — no extra motivation required. You’ll walk away with three plug-and-play strategies, a fill-i…

1
Ep. 307: Managing Projects 42:30

2M ago42:30

42:30

David Allen and his senior staff share the GTD® best practices and models for seamlessly managing your projects. Bonus materials include a rich set of PDF handouts and the GTD Live recording of David leading you through the Natural Planning Model®. 5 hours of audio on 5 MP3s. (This podcast is the first half of the 4th part in the series, available …

1
The Secret to Staying Energized and Productive All Day Long 9:09

2M ago9:09

9:09

Does your energy crash by mid-afternoon, even if you started the day motivated? The problem isn’t your workload. It’s the lack of built-in renewal. Most of us push through the day without pause, thinking breaks are a luxury. But they’re actually the key to staying sharp, focused, and energized from your first task to your last. In this encore episo…

1
Analog vs Digital Calendar? Here’s Our Hybrid System (TPS557) 42:35

2M ago42:35

42:35

Ever feel torn between the tactile satisfaction of a paper planner and the speed and convenience of a digital calendar? You’re not alone — but you don’t have to choose. Whether you love jotting things down by hand or rely on syncing across devices, there’s a smarter way to combine both systems without creating chaos. In this encore episode, we reve…

1
339: Working With Others 53:14

2M ago53:14

53:14

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions…

1
339: Working With Others 53:14

2M ago53:14

53:14

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions…

1
Ep. 306: Natural Planning Model Stories 30:24

2M ago30:24

30:24

David Allen and John Forrister talk about the Natural Planning Model, and invite you to send in your stories about your experience with it. If you are new to this model, or have not used it recently, you can click here to get a template, project planning trigger list, and editable PDF worksheet to capture your project thinking. David also mentions …

1
The Productivity Mirror: Do a Time Audit 9:33

2M ago9:33

9:33

How much of your week is actually productive–and how much just feels productive? Most of us move from task to task without ever pausing to ask where our time is really going. The result? We feel overwhelmed, stretched thin, and unsure why we’re not making meaningful progress. In this encore episode, you’ll learn how to use a simple time audit to fi…

1
Multiply Your Time With Delegation (Without Losing Control) (TPS556) 37:36

2M ago37:36

37:36

Delegation is one of the most powerful tools in productivity, but many people either avoid it or do it wrong. In this episode of The Productivity Show, we explore how to delegate the right way—so you can multiply your time, empower others, and still maintain high standards. You’ll learn when to delegate, what to delegate, and how to build systems t…

1
This One Tool Quietly Saves Me Hours Every Week 4:03

2M ago4:03

4:03

What if one small tool could save you from constantly losing links, text, and notes you copied earlier? Find out today what that is and how you can benefit from it. This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.…

1
Ep. 305: 2009 GTD Summit Opener 44:51

2M ago44:51

44:51

Thought leaders, influencers and professionals met in San Francisco in March 2009 for the inaugural GTD Summit. Watch David's heartfelt opening remarks about the world of GTD, followed by a candid interview by Guy Kawasaki. Sign up for the GTD Newsletter -- This audio is one of many available at GTD Connect, a learning space and community hub for a…

1
Underrated Productivity Tools & Tips You Should Know (TPS555) 47:47

2M ago47:47

47:47

How do some people get more done with less stress, without waking up at 5 a.m. or living by their calendar? The secret might not be more willpower or better time management — it could be the underrated tools and tiny habits quietly fueling massive results behind the scenes. In this episode, we pull back the curtain on the lesser-known apps, low-key…

1
338: Quality Tools 54:40

2M ago54:40

54:40

Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs and have to use a different OS. Check out the Offici…

1
338: Quality Tools 54:40

2M ago54:40

54:40

Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs and have to use a different OS. Check out the Offici…

1
You Had the Time: So Why Didn't You Do It? 7:32

2M ago7:32

7:32

You blocked off the time. You knew exactly what needed to be done. So why did the task still go unfinished? Most of us think productivity is all about managing our time, but the real game-changer is learning to manage ourselves. That’s where self-management comes in, a rarely discussed skill that can make or break your ability to follow through, ev…

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Ep. 304: Slice of GTD Life with Simon Penhaligon 24:53

2M ago24:53

24:53

Prepare to be inspired by Simon Penhaligon's one-weekend implementation of GTD. After agreeing to take on twice his usual workload, Simon knew he needed a new way of working. Over one intense weekend, he listened to the Getting Things Done audiobook, and set up his system. Since getting into the GTD groove, Simon has been able to handle the expande…

1
3 Ways to Get Back on Track After a Bad Day (TPS554) 33:53

2M ago33:53

33:53

Ever have one of those days where everything goes sideways? Your plans unravel, your energy tanks, and nothing seems to go right? Bad days happen to all of us, but they don’t have to derail your entire week. The key isn’t avoiding them — it’s knowing how to bounce back fast, without getting stuck in frustration or guilt. This encore episode shares …

1
Digital Detox Diaries: My 3-Day Reset 9:39

3M ago9:39

9:39

Ever feel like your brain is stuck on overload—constant pings, endless tabs, and a never-ending scroll? It might be time to hit pause. In this encore episode, Thanh shares a surprising secret to regaining clarity, calm, and focus: unplugging completely—just rest, reflection, and real-world connection. Hear how a weekend in the Texas hill country, f…

1
Ep. 303: GTD Project Management 33:23

3M ago33:23

33:23

David Allen recently spoke with Luca Gambetti, whose company E-quality Italia is the certified partner for GTD in Italy. Their discussion centered around traditional and modern approaches to project management. Before becoming a GTD Master Trainer, Luca worked extensively as a project manager. He has a background in Agile, Scrum, Lean, Kanban and o…

1
What’s Next in AI Productivity? Trends and Predictions for 2025 (TPS553) 49:28

3M ago49:28

49:28

AI and productivity are rapidly evolving, but what’s next? We share practical insights and actionable predictions about AI trends set to transform how you work, collaborate, and manage your time in 2025 and beyond. You’ll discover how AI agents and predictive tools will reshape your daily workflow, what new tools to watch for, and why the future of…

1
Ep. 302: Individual and Organizational Productivity 28:25

3M ago28:25

28:25

Back in 2015, David Allen and Brian Robertson had a discussion about GTD and Holacracy. In this new talk, they catch up about the current state of the intersection between individual and organizational productivity. You'll hear some interesting similarities between the two models, as well as some parallels in their history and purpose. You can list…

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Minding the Gap: The Key to Achieving Your Goals 7:07

3M ago7:07

7:07

How do you turn ambitious goals into reality without feeling stuck in the messy middle? Setting goals is easy–actually achieving them is the hard part. That’s where minding the gap comes in. This simple yet powerful approach helps you bridge the space between where you are now and where you want to be. Whether you’re planning for career growth, a b…

1
No More Afternoon Crashes: The Key to Feeling Great All Day (TPS552) 35:27

3M ago35:27

35:27

Do you ever hit 2 PM feeling drained, even when you had big plans for the rest of your day and evening? You start the day strong, but by mid-afternoon, your energy dips, and by the time you're home, all you want to do is crash on the couch. It's frustrating when you have goals, side projects, or even just the desire to enjoy your evening, but your …

1
Start Your Day Right (No 5 AM Wake-Up Required!) 3:10

3M ago3:10

3:10

Do your mornings feel like a race against the clock, rushing out the door while your to-do list looms over you? The way you start your day has a ripple effect on everything that follows, but that doesn’t mean you need a rigid 5 AM routine to be productive. Instead, there’s a smarter, more flexible way to set yourself up for success—no matter when y…

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Ep. 301: David Allen talks with Steve Beimel 25:56

3M ago25:56

25:56

Please join David Allen as he talks with Steve Beimel about how GTD artfully ties in with revitalizing traditional Japanese master crafts. You can watch this entire conversation from July 2022 at GTD Connect®. -- This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from ar…

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