#260: Detailed Breakdown: Our First Offline Event (And What We’ll Do Differently Next Time)

Creator Science

Welcome back to Creator Science! In this special “Offline Recap” episode, host Jay Clouse takes us behind the scenes of The Lab’s very first in-person event—now officially dubbed “Lab Offline.” After years of thriving as an online community, this was a bold experiment to bring members together face-to-face in Boise, Idaho.

Jay walks us through every step—how he chose the event style based on direct member feedback, the unexpected venue logistics (including a nerve-wracking run-in with a $43,000 hotel contract), the financial ups and downs, and the nuts and bolts of thoughtful event design. He shares candid lessons on budgeting, planning, creating meaningful connections, and gathering feedback, with plenty of wins and a few honest hiccups along the way.

You’ll hear what made the event unforgettable for attendees, the feedback that will shape future editions, and Jay’s vision for making these gatherings a cornerstone of the Creator Science community. Whether you’re curious about community building, event planning, or just want inspiration for creating deeper connections in your own work, you’ll find a treasure trove of insights in this episode. So sit back and enjoy this honest, insightful look inside the evolution of Creator Science’s Lab Offline experience!

⁠⁠⁠Join The Lab⁠⁠

⁠⁠⁠⁠⁠⁠Full transcript and show notes⁠⁠⁠⁠⁠⁠

***

TIMESTAMPS

00:00 Event Planning Success Breakdown

05:28 Event Duration and Attendance Insights

07:11 Understanding Event Cost Drivers

10:13 Negotiating Group Hotel Rates

16:21 Last-Minute Event Adjustments Summary

18:32 Learning from Event Expenses

21:31 Event Planning for Meaningful Gatherings

26:46 Business Event: Sharing & Mastermind Activities

28:06 Facilitating Collaborative Interactions

33:16 Event Preparation and Dietary Feedback

37:25 "Event Planning Improvements"

40:08 Event Planning: Duration and Logistics

42:38 Event Prep: Lessons Learned

45:53 International Community Event Plans

***

RECOMMENDED NEXT EPISODE

→ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠#221: Ryan Hawk – Anatomy of a $12,500 membership earning $400,000+ per year

→ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠#232: Dan Andrews – Secrets of building a 1300-member, international community (with in-person events)

→ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠#248: Justin Moore - Lessons from hosting his first 3-day event

***

ASK CREATOR SCIENCE

→ ⁠⁠⁠⁠⁠⁠Submit your question here⁠⁠⁠⁠⁠⁠

***

WHEN YOU'RE READY

📬 ⁠⁠⁠⁠⁠⁠Creator Science Newsletter⁠⁠⁠⁠⁠⁠

🚀 ⁠⁠⁠⁠⁠⁠Get CreatorHQ⁠⁠⁠⁠⁠⁠ (creator operating system)

🧪 ⁠⁠⁠⁠⁠⁠Join The Lab⁠⁠⁠⁠⁠⁠ (private membership community)

🧞‍♂️ ⁠⁠⁠⁠⁠⁠Get a Personalized Offer⁠⁠⁠⁠⁠⁠

***

CONNECT

🐦 ⁠⁠⁠⁠⁠⁠Connect on Twitter⁠⁠⁠⁠⁠⁠

📸 ⁠⁠⁠⁠⁠⁠Connect on Instagram⁠⁠⁠⁠⁠⁠

💼 ⁠⁠⁠⁠⁠⁠Connect on LinkedIn⁠⁠⁠⁠⁠⁠

📹 ⁠⁠⁠⁠⁠⁠Subscribe on YouTube⁠⁠⁠⁠⁠⁠

***

SPONSORS

💼 ⁠⁠⁠⁠⁠⁠View all sponsors and offers⁠⁠⁠⁠⁠⁠

***

SAY THANKS

💜 ⁠⁠⁠⁠⁠⁠Leave a review on Apple Podcasts⁠⁠⁠⁠⁠⁠

🟢 ⁠⁠⁠⁠⁠⁠Leave a rating on Spotify