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Ep 10 | Why Is My SharePoint a Mess?
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In this episode of Fresh Perspectives, David Bowman (Product Director for Fresh) and Jarbas Horst (Senior Product Manager for Fresh) take on the recurring question: “Why is my SharePoint a mess?” Drawing on their deep experience in digital workplace solutions and recent conversations at industry conferences, they share insights into why so many organizations struggle with managing SharePoint effectively. David and Jarbas quickly establish that even though SharePoint is widely adopted and accessible, its flexibility can lead to significant challenges when not guided by a strategic approach.
A central theme throughout the discussion is the importance of governance and planning. David and Jarbas point out how common it is for organizations to use SharePoint in an ad hoc way, resulting in clutter, duplicated content, and a lack of oversight. They break down new and upcoming features—such as enhanced page customization, AI-powered Design Ideas, flexible layouts, Copilot for page creation, and SharePoint agents—and note that while these tools add significant power and user flexibility, they also create fresh challenges when it comes to maintaining consistency and oversight. Without clear guidelines, templates, and approval processes in place, organizations risk even greater sprawl and confusion as these innovative features become widely available.
The episode concludes with practical advice, urging listeners not to rush into deploying new workloads or features without first considering their impact and governance needs. Jarbas and David suggest actionable steps like defining clear “workloads,” assigning ownership, utilizing page templates, and implementing approval workflows. Ultimately, they stress that continual investment in governance, planning, and user education is crucial to making the most of SharePoint’s capabilities and ensuring a sustainable, well-organized digital workplace.
Listen to the full episode of Fresh Perspectives for more real-world advice from David Bowman and Jarbas Horst.
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