196. Why Your To-Do List Is Failing You—And How Systems Set You Free with Diana Lunzer

INHABIT with Alessia Citro

Struggling to juggle your business, family, and personal growth without burning out? In this episode of INHABIT, host Alessia Citro sits down with productivity and systems expert Diana Lunzer to reveal the real secrets behind achieving harmony as a founder, parent, and ambitious human. Listeners will learn how to move from chaos to clarity with practical strategies for time management, digital organization, and intentional living.

Diana, a certified Notion consultant and two-time founder, shares her proven methods for transforming overwhelmed entrepreneurs into productive powerhouses. From her mantra “be cutthroat with your calendar” to the PAD method (pay, automate, delegate), Diana offers actionable tips for mastering your schedule, setting boundaries, and leveraging digital tools like Notion to streamline both business and life. The conversation covers annual planning, task batching, and the importance of aligning your calendar with your true priorities—plus candid stories about outsourcing, burnout, and

finding fulfillment beyond the corporate grind.

Whether you’re a busy founder, creative, or anyone craving more intentionality, this episode delivers the systems, mindset shifts, and inspiration you need to reclaim your time and energy. Tune in and start building a life—and business—you truly love.

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TIMESTAMPS:

[02:33] Diana explains why "harmony" is about constant calibration, not perfect balance.

[04:23] Tips for shifting from reactive to proactive habits in business and life.

[05:04] Diana shares her mantra: "Be cutthroat with your calendar" for better time management.

[07:54] The value of color-coding and combining personal and business calendars.

[09:13] Diana on setting boundaries and saying no to protect her focus.

[12:07] Why every founder needs a digital task manager like Notion.

[14:19] Diana’s system for capturing ideas quickly using mobile tools.

[21:27] The "PAD method": pay, automate, or delegate to reclaim your time.

[27:13] Annual planning like a billion-dollar brand to avoid distractions.

[36:22] Diana describes leaving corporate due to burnout and finding alignment through systems.

RESOURCES MENTIONED:

Connect with Diana:

Diana's Website: www.flowwithsystems.com

Instagram: @DianaLunzer

YouTube: @dianalunzer

Book a VIP Week Consultation: Schedule Here

Book a Power Hour Productivity Call: Book Now

Subscribe to Founder's Flow Newsletter: Subscribe Here

Get Alessia’s book, Higher Self Habits

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KEYWORDS: productivity, time management, business systems, Notion, Notion OS, digital organization, founder tips, work-life balance, task management, annual planning, entrepreneur burnout, calendar blocking, delegation strategies, female founders, proactive habits, outsourcing, business growth, intentional living, task batching, digital tools for business, work from home tips

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