249. Why you should create an End of the Year Report

School Counseling Simplified Podcast

Welcome back to another episode of School Counseling Simplified!

This May, we’re diving into a series all about data: simple and practical ways to collect and use it as you wrap up the school year or begin planning for the next.

So far this month, we’ve covered:

• How to collect data from Tier 1 classroom lessons

• How to gather meaningful insights from small groups and individual sessions

Today, we’re talking all about creating an end of year report: a powerful tool that not only showcases your hard work but helps you advocate for your role and make strategic decisions for the future.

In this episode, I’ll walk you through:

• The key components every end-of-year report should include

• How to gather and organize your data

• Why creating this report can transform the way stakeholders view your role

• How this tool helped elevate my own program (including a story about how a simple report led to a district-wide standard!)

You’ll learn how to report on:

• The number of students served (broken down by type: small group, individual, classroom, etc.)

• Average time spent with students

• Lessons taught and classroom visit frequency

• School-wide initiatives you implemented (like career fairs or fundraisers)

• Professional development hours completed

• Time spent in meetings (IEPs, planning, etc.)

• Standout data pulled from self-assessments and behavior surveys

Whether your goal is to reflect on what worked, communicate your impact to stakeholders, or simply feel more confident about your school year, you’ll leave this episode with actionable steps to get started.

Want my End-of-Year Report Template? If you attended my live training last week, you already have it! If not, grab your copy in the show notes below so you can follow along and create a polished, powerful report.

Don’t forget to share your reports with me! Tag me on Instagram @brightfuturescounseling so I can cheer you on!

Join the IMPACT Membership Want access to hundreds of counseling resources, monthly exclusive trainings (with PD certificates), and a supportive community of school counselors? My IMPACT membership gives you all of that—and more! Learn more and join today by clicking the link in the show notes.

Thanks for tuning in! Be sure to subscribe so you don’t miss next week’s episode where we’ll explore how to track measurable data!

Resources Mentioned:

• Self-Assessments Bundle

• Behavior Surveys

• IMPACT

• End of the Year Report

• Counseling Hub (Caseload and Log)

Connect with Rachel:

• TpT Store

• Blog

• Instagram

• Facebook Page

• Facebook Group

• Pinterest

• Youtube

More About School Counseling Simplified:

School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica.

You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!