Organize your cloud in 15 minutes: simple rules for your files

Tech-Life: Live Better with Technology

- A concise guide by Andrés Díaz on organizing your cloud in 15 minutes using simple, practical rules. - Step 1: Create a base structure with 3–5 main folders (Documents, Projects, Photos, Media, Others) and focused subfolders to keep a flat, searchable hierarchy. - Step 2: Use a consistent naming convention (example formats: YYYY-MM-DD_Description_Version.ext or Description_Version.ext) and avoid spaces/special characters. - Step 3: Add tags and brief metadata to improve searchability; use keywords in descriptions and consider a distinction between work and personal. - Step 4: Enable selective syncing to prevent device clutter; sync essential folders only and create shortcuts for frequently used items. - Step 5: Follow the 3-2-1 backup rule, enable two-factor authentication, review sharing permissions regularly, and schedule monthly security checks. - Step 6: Do quick 15-minute cleanups to remove duplicates and obsolete files, archive final versions, and verify the Recent folder. - Step 7: Organize by file type to separate work from personal and prevent mixing documents, images, PDFs, etc. - Step 8: Build a daily five-minute habit to archive new items with correct names, placements, and tags to prevent future clutter. - Step 9: Use templates for a base layout (e.g., Documents/Office/Invoices, Projects/ClientX, Photos/Personal/Year, Media/Audio) with short descriptive guides for collaboration. - Step 10: Reflect on whether strict naming, folder structure, or tags is easiest to implement; consider assigning team members to maintain the structure for a period. - Overall message: organizing the cloud reduces anxiety, boosts clarity and productivity, and is achievable in under 15 minutes; you can start now and stay guided. Remeber you can contact me at [email protected]