Don't Use The Email Inbox As A To Do List Weightless Productivity podcast

6:00

In every episode of the Weightless Productivity Podcast, we mention surgical responsiveness. So, what is it? In this episode we'll dive further into what it means to be surgically responsive. It's much different from being immediately responsive, and has a lot more to do with intentionality and reliability. We'll talk about being immediately responsive to some email messages, but reliably responsive for all email email messages that merit a response. ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. CITED SOURCES Botelho, E. L., Powell, K. R., Wong, S., & Kim, D. (2018). The CEO next door: The 4 behaviors that transform ordinary people into world-class leaders. Currency. OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Clean Your Inbox Fast with Outlook Quick Steps for Processing and Sorting Email 3:47

15 weeks ago3:47

3:47

In previous episodes we've discussed processing email into an Archive folder. When the time comes to do that processing, we want to move through it at a rapid pace, quickly scanning and clearing anything from the inbox that doesn't require a response, or the creation of an action item. When we have items that we've read and want to keep, but that don't need action or a response, a rapid way to move those is with Outlook Quick Steps. This episode will teach you about how to use and customize Quick Steps, so you never need to touch the mouse or drag and drop an email. With the click of a shortcut key sequence, the email in front of you will be instantly processed from your inbox or chatter box into the Archive folder. Enjoy this technique, and add it to your workflow to take another step toward surgical responsiveness and digital serenity! ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Get to Inbox Zero Once Daily, but Only Once: The Advantages and Pitfalls of Striving for a Clean Inbox 10:12

15 weeks ago10:12

10:12

Getting to Inbox Zero once a day can be a fantastic goal in achieving digital serenity, because it ensures that we get through even the most difficult emails that tend to sit at the bottom of the inbox, causing procrastination. It can also lead to mismanaging priorities, allowing others to dictate urgencies, and creating unnecessary back-and-forth email chains. Enjoy this episode on the importance of getting to Inbox Zero once a day, but not striving to stay there all day! ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. CITED AND ADDITIONAL SOURCES Bernal, N. (2020, January 5). Everything you thought you knew about Inbox Zero is wrong. WIRED UK. Cohen, D. (2020, September 22). How to communicate in the work-from-home era, according to the guy who invented Inbox Zero. GQ. Eyal, N. (2019). Indistractable: How to control your attention and choose your life. BenBella Books. Ferriss, T. (2007). The 4-hour workweek. Crown Publishing. Kushlev, K., & Dunn, E. (2015). Checking email less frequently reduces stress. Computers in Human Behavior, 43 , 220–228. Mark, G., Gudith, D., & Klocke, U. (2008). The cost of interrupted work: More speed and stress. Proceedings of CHI 2008. McGowan, M. (2018). The cognitive (insidious) effect of email. McIntire, C. (2023). Inbox Zero. BYU Marriott Magazine. Newport, C. (2021). A world without email: Reimagining work in an age of communication overload. Portfolio. Psychology Today. (2015). You’ve got mail: Checking your email often is bad for your health. Sheldon, R. (2022). What is Inbox Zero? TechTarget. Slack. (2019). Inbox Zero and other productivity myths. OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Stay at Inbox Zero by Replacing "Respond" with "Process" and Responding Surgically 4:41

15 weeks ago4:41

4:41

So many productivity resources assume that we need to set aside time to "respond" to our email, but words matter! Even replacing that word "respond" in our minds with "process" can drastically change the way we go about sitting down to extract action items and file our email in ways that reduces clutter, keeps us at inbox zero, aligns our actions with our priorities, and keeps us from getting too many responses. Enjoy this episode about replacing "respond" with "process" and responding with precision and intention. ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. For now, we're getting as much content out in the world as we can, so our listeners can benefit from implementing this system piece by piece. As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. LIABILITY DISCLAIMER The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, o OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
The Follow Up Folder and the BCC Follow Up Strategy For Inbox Zero Accountability 11:34

15 weeks ago11:34

11:34

It's rare that we'll give you a pass to create any folders other than the Archive and Chatter Box, because we know that it automatically creates more sorting time, and reduces efficiency. In this case, creating a Follow Up folder for those non-critical follow-ups that may need some attention from time to time, but that are not bound by strict deadlines, can help you to empty your inbox more quickly while staying on top of things. Try out the BCC / Follow-Up strategy here and see how it works in your system. SOURCES The BCC strategy for email tracking and follow-ups is adapted from Sally McGhee’s productivity system outlined in her book, Take Back Your Life! (2010). McGhee, S. (2010). Take back your life!: Using Microsoft Outlook to get organized and stay organized (2nd ed.). Microsoft Press. ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. For now, we're getting as much content out in the world as we can, so our listeners can benefit from implementing this system piece by piece. As we build up more content, we build a framework that synthesizes the best of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies for over 20 years across multiple industries, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. LIABILITY DISCLAIMER The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Unsubscribe Relentlessly, and Use "Delete Rules" to Achieve Inbox Zero 4:38

15 weeks ago4:38

4:38

Every time we read an email, we're drawn back into that "vortex" of the inbox. It's not just about the time it takes to read one email, it's the fact that when we do it, we tend to read more than one. Before we know it, we've been distracted from our most important priorities again, and we're letting anyone with our email address control our focus. For that reason, it's essential that we eliminate any email that isn't truly important before it even reaches our eyes. A simple way to do this is to unsubscribe from everything that isn't important to us. Whether it's a company you bought a denim jacket from in 2016 or a report server that delivers information you'll never need, unsubscribing or creating a "delete rule" to get rid of it before you see it can save you from hundreds of distractions per week. ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com . Thanks so much for listening! THE ELEPHANT IN THE ROOM: AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Don't Use the Email Inbox as a To Do List 8:17

16 weeks ago8:17

8:17

So many of us inadvertently use our inboxes as to do lists. We let emails pile up there, and those emails dictate what we should do next. There's so much wrong with this approach: We allow others to dictate our priorities this way, we have to re-read emails to remember what we were supposed to do with them, and worst of all, we procrastinate by doing the easiest things first, while the hardest tasks pile up and stay there overnight (sometimes for weeks). By extracting to-dos from our inbox and archiving the email messages, we can create a focused priority list based on what matters most to us, and not live with the clutter of emails waiting for action. Enjoy the episode! ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. For now, we're getting as much content out in the world as we can, so our listeners can benefit from implementing this system piece by piece. Later, as we build up more content, we will try to build a framework that harvests and synthesizes the best of all of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening! AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or liabilities arising from your use of or reliance on the information provided OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Ignore the Noise with the Chatter Box 8:39

16 weeks ago8:39

8:39

In this episode we're going to create just one rule that will filter out all of the important email you receive, and let only the most important email messages come into your inbox. It's called the "Chatter Box," and we'll explain how to set it up, and why it's so important. Though most of the advice you'll find in the Weightless Productivity podcast is about getting to inbox zero once a day through changes in behavior, just this one simple rule can allow you to get rid of so many other rules, so that the only time you're interrupted is when something meaningful or truly urgent lands in your inbox. This podcast will only scratch the surface of the topic as an introduction, but it will give you enough information that you can customize your Chatter Box rule with your own exceptions, until you reach a point that only the important messages show up immediately. Enjoy the episode! ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening! THE ELEPHANT IN THE ROOM: AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or liabilities arising from your use of or reliance on the information provided. Use of this content i OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Send Less Email, Get Less Email 9:21

20 weeks ago9:21

9:21

It may feel productive when we're processing email and responding, but often it can create a never-ending cycle that causes more back-and-forth activity. In this episode, we'll talk about how sending more email can cause you to receive more email, and why it's so important to be judicious about what you send, how much you send, and how you write what you send. Enjoy! ABOUT THE WEIGHTLESS PRODUCTIVITY PODCAST We're here to help you solve the email problem once and for all, to get to "inbox zero" at least once a day, and to live in digital serenity while becoming surgically responsive! Each of these podcast episodes presents just a small piece of an overarching solution. For now, we're getting as much content out in the world as we can, so our listeners can benefit from implementing this system piece by piece. Later, as we build up more content, we will try to build a framework that harvests and synthesizes the best of all of this content and efficiently presents it in a way that you can implement all at once. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com. Thanks so much for listening! THE ELEPHANT IN THE ROOM: AI VOICES, HUMAN IDEAS Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. We hope you enjoy this format and that it can help you to digest this content while you're doing other things you need to get done, whether that's commuting to work, on your morning run, while washing the family minivan, or strolling through the grocery store. Most importantly, we help this format gives you a little more time to live life in digital serenity, while remaining surgically responsive. Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Search, Don't Sort! 14:15

20 weeks ago14:15

14:15

It's very common to think you need to sort each email you receive into a series of folders you've created, but have you thought about how much time that takes? This tendency to sort email can seem like it would make messages easier to find later, but it often results in an unsorted pile in the inbox that we never get to. Yet, we have powerful search tools available to us, that could let us find any email we need within seconds. What if we decided to create just one folder called an "Archive," and then spent absolutely no time sorting? With all of that saved time banked up, even if an occasional search takes a bit longer, we come out ahead. Even better, with no decisions to make around sorting, we can file everything that's already processed into an archive and get to inbox zero more easily and often. Take a listen to this episode that prioritizes search over sort! About the Elephant in the Room: AI Voices, Human Ideas Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. We hope you enjoy this format and that it can help you to digest this content while you're doing other things you need to get done, whether that's commuting to work, on your morning run, while washing the family minivan, or strolling through the grocery store. Most importantly, we help this format gives you a little more time to live life in digital serenity, while remaining surgically responsive. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or liabilities arising from your use of or r OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Turning off Notifications and Alerts to Stay out of the Email Vortex 4:50

21 weeks ago4:50

4:50

Every single notification, ding, bell, whistle, and alert can draw our attention out of our most important priorities and right back into the "vortex" of the email inbox. In this episode we'll discuss the importance of turning off those notifications in order to stay focused on what matters, and not get drawn back into the Vortex. We'll talk about the absurdity of allowing any email, whether it's from someone important like a client or your boss, or from a clothing company you signed up on a list for five years ago, to interrupt anything you're doing. We'll talk about turning off those notifications, and how it fits into the strategy of staying at inbox zero, responding surgically, and living in digital serenity. About the Elephant in the Room: AI Voices, Human Ideas Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. We hope you enjoy this format and that it can help you to digest this content while you're doing other things you need to get done, whether that's commuting to work, on your morning run, while washing the family minivan, or strolling through the grocery store. Most importantly, we help this format gives you a little more time to live life in digital serenity, while remaining surgically responsive. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or liabilities arising from your use of or reliance on the information provided. Use of this content is entirely at your own risk. No Guarantees Results or outcomes discussed in Weigh OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

1
Defining and Deconstructing the Email Problem 10:37

21 weeks ago10:37

10:37

In order to understand the "Email Problem," we need to delve into its origin. How did we get to a place where everyone we know seems to have an overflowing inbox, with thousands of unread messages and a backlog that feels like it will take the next three weekends to clear? Why can't we seem to handle this? Before we try again and again to dig out of it the same way we always have, an understanding of the origin and development of this monster will help. About the Elephant in the Room: AI Voices, Human Ideas Yep, these are AI voices! Recordings were done using AI technology to provide a Podcast experience, but all of the topics here are based on original content written by a Fortune 500 executive with experience researching and applying these strategies, tactics, and tools for over 20 years across multiple industries, in multiple roles, at multiple organizations. Everything conveyed here is time-tested in the real world, and fortified with research. We hope you enjoy this format and that it can help you to digest this content while you're doing other things you need to get done, whether that's commuting to work, on your morning run, while washing the family minivan, or strolling through the grocery store. Most importantly, we help this format gives you a little more time to live life in digital serenity, while remaining surgically responsive. Sign up for our newsletter to hear about all new posts at www.weightlessproductivity.com Ownership and Copyright Disclaimer All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com. Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. Liability Disclaimer The content provided on Weightless Productivity, whether in written, audio, or any other format, is for informational and entertainment purposes only. It does not constitute professional advice. WeightlessProductivity.com makes no representations or warranties regarding the accuracy, completeness, or reliability of any information provided. By accessing this content, you agree that WeightlessProductivity.com will not be held liable for any damages, losses, or liabilities arising from your use of or reliance on the information provided. Use of this content is entirely at your own risk. No Guarantees Results or outcomes discussed in Weightless Productivity are not guaranteed and may vary depending on individual circumstances. Any examples provided are illustrative and not promises of actual performance or success. Third-Party Links and References This site and podcast may contain OWNERSHIP AND COPYRIGHT DISCLAIMER All content on Weightless Productivity, including but not limited to blog posts, podcast episodes, and associated materials, is the exclusive property of WeightlessProductivity.com . Unauthorized use, reproduction, or distribution of this content is strictly prohibited without explicit written permission. All rights are reserved. This podcast is for informational purposes only and does not constitute financial legal, medical, or professional advice. By listening, you agree to our terms & disclaimers, available at weightlessproductivity.com/terms This podcast discusses strategies and concepts from various productivity experts, books, and research. Any ideas referenced from external sources are attributed to their respective authors. We do not claim ownership of all ideas presented. If an attribution was unintentionally omitted, please contact us at weightlessproductivity@gmail.com…

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Introduction to Solving the Email Problem and Getting to Inbox Zero For Good 7:03

21 weeks ago7:03