Master Your Thinking: Choosing the Right Tools for Deep and Shallow Work

Productivity like a Pro!

#Tech #Podcasting Education #Self-Improvement #Dr. Thomas Roedl

17:27

Why do so many of us get nervous when public speaking? Communication expert Lawrence Bernstein says the key to dealing with the pressure is as simple as having a casual chat. He introduces the "coffee shop test" as a way to help you overcome nerves, connect with your audience and deliver a message that truly resonates. After the talk, Modupe explains a similar approach in academia called the "Grandma test," and how public speaking can be as simple as a conversation with grandma. Want to help shape TED’s shows going forward? Fill out our survey ! Become a TED Member today at https://ted.com/join Learn more about TED Next at ted.com/futureyou Hosted on Acast. See acast.com/privacy for more information.…

about a year ago 38:23

MP3•Episode home

🔍 Take our FREE Productivity Quiz! Uncover the gaps in your system: https://paperlessmovement.com/quiz/

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🚀✨ BOOST YOUR PRODUCTIVITY

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Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

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🤝 CONNECT WITH US ON SOCIAL

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Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

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Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

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Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

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ℹ️ ABOUT THIS EPISODE

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In this episode, we discuss the importance of distinguishing between deep and shallow thinking to optimize your productivity system. We explore why using the right tool, such as Tana for fast note-taking and Heptabase for deeper analysis, can significantly enhance your workflow. Our ICOR® methodology emphasizes understanding your information types and aligning your tool stack to maximize efficiency and reduce the time spent on managing information. Stop switching tools endlessly and start mastering your setup today.

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🫡 OUR MISSION

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Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

130 episodes

Master Your Thinking: Choosing the Right Tools for Deep and Shallow Work

Productivity like a Pro!

published about a year ago

MP3•Episode home

🔍 Take our FREE Productivity Quiz! Uncover the gaps in your system: https://paperlessmovement.com/quiz/

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

===================

ℹ️ ABOUT THIS EPISODE

===================

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

130 episodes

#Tech #Podcasting Education #Self-Improvement #Dr. Thomas Roedl

All episodes

Productivity like a Pro!

1
Heptabase vs. Lazy vs. Tana - One was disqualified during this episode 32:24

6 days ago32:24

32:24

✅ Get free Productivity System Check: https://paperlessmovement.com/ ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== In this episode, Tom and Paco discuss their experiences with a new productivity app called 'Lazy' and react to an interesting update to Heptabase, comparing the two tools for boosting overall productivity. They explore how each PKM tool can enhance Personal Knowledge Management and improve their own PKM system. They also touch upon the potential of AI to further augment these workflows. ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
AI vs Human Notes Which is Better for Business Meetings 35:01

13 days ago35:01

35:01

✅ Get free Productivity System Check: https://paperlessmovement.com/ 📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book 🛠 TOOLS ON OUR TOOL STACK* ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== Tom and Paco discuss the effectiveness of AI tools versus manual note-taking during meetings. They start by examining various AI tools like Fireflies, Meet Geek, ClickUp, and Loom, noting that while these tools can be helpful, they often lack the context needed to produce truly useful notes and action items. Tom emphasizes that AI tools can create more friction than help if not used correctly, drawing comparisons to using a personal assistant who lacks context. Paco argues that relying too heavily on AI can undermine the importance of manual work, which engages the brain and ensures clarity and context. They both agree that AI tools work best for recurring tasks where data extraction can be standardized, but for more nuanced and context-heavy work, manual note-taking remains superior. Ultimately, they stress the importance of having a well-defined system before attempting to integrate AI or automate processes. ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
Can AI make us actually more productive? 35:57

20 days ago35:57

35:57

Productivity like a Pro!

1
Task Manager vs Planner App and why you need both (Todoist vs Sunsama) 35:39

27 days ago35:39

35:39

Productivity like a Pro!

1
How to recover from a system breakdown and stay productive? 25:33

5 weeks ago25:33

25:33

Productivity like a Pro!

1
Mastering Focus and Productivity: The Power of Systems, Task Management, and the Idea Incubator 44:17

8 weeks ago44:17

44:17

🚀 Free Productivity Advice: https://paperlessmovement.com 👤 Get Coaching: https://paperlessmovement.com/inner-circle-program 👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teams Tools we use at the Paperless Movement: 🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== In this episode of Productivity like a Pro, we’ve gone deep on the power of focus and how systems like the Idea Incubator help protect your time and energy. We showed how easily exciting ideas can derail progress if they’re not captured and evaluated properly, and how routines—like the quarterly review—are key to identifying what truly aligns with your goals. We also explored why dumping every task or idea into your PKM system can backfire and why separating knowledge management and task management tools creates clarity. Using the ICOR® methodology, we discussed how professionals can avoid shiny object syndrome, stay aligned with their execution goals, and build a calm yet high-output productivity system. ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
How AI Agents Will Redefine Our Productivity Systems 25:01

10 weeks ago25:01

25:01

✅ Get free Productivity System Check inside membership: https://paperlessmovement.com/join-paperless-movement-membership/ 📕 Get our ICOR® Journey Book: https://paperlessmovement.com/icor-journey-book/ 👤 Get Direct Coaching: https://paperlessmovement.com/inner-circle-program 👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teams In this episode, we’ve explored how AI agents are reshaping productivity and the future of digital workflows. We started with a discussion around the ARC browser’s issues and how companies like Perplexity are positioning themselves to redefine how we interact with the web—moving beyond search engines to AI-powered agents that truly assist. We highlighted how Perplexity’s combination of search and LLMs is giving busy professionals real leverage—saving time on everything from research to product recommendations. We also unpacked the role of user experience in driving adoption, drawing comparisons to tools like Tana, Linear, and Final Cut Pro. From the rise of contextual AI browsers like Comet to the broader conversation around cloud-based workflows, we broke down why understanding your own processes is key to adopting new tools. If you're curious about how AI agents will shape your future productivity system, this is a must-listen. Mentioned in Episode 👉 Interview with Perplexity's Founder and CEO, Aravind Srinivas: https://x.com/marionawfal/status/1905716524528411089?t=xV0p65PeAPqqlzaaCdUIoQ ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
You Don’t Need More Time — You Need Better Work Boundaries 36:54

11 weeks ago36:54

36:54

🚀 Free Productivity Advice: https://paperlessmovement.com 👤 Get Coaching: https://paperlessmovement.com/inner-circle-program 👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teams Tools we use at the Paperless Movement: 🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycast Most professionals aren’t short on time — they’re drowning in *scattered action*. In this episode, Tom and Paco break down the critical difference between **Personal Project Management (PPM)** and **Business Project Management (BPM)** — and why mixing the two creates friction, overload, and tool chaos. You’ll learn: - Why strategy often *doesn’t connect* to execution - How to draw clear boundaries between *personal tasks, team tasks,* and *information* - Why AI-scheduled calendars (like Motion) often make things worse - The real power of deep vs shallow work blocks - How the **iCore Framework** gives you structure across ClickUp, ToDoist, Sunsama & beyond This is for professionals who’ve outgrown basic task lists — and are ready to lead their work with clarity, not chaos.…

Productivity like a Pro!

1
PKM vs. BKM: The MISSING Link in Your Productivity System 36:07

12 weeks ago36:07

36:07

🚀 Free Productivity Advice: https://paperlessmovement.com 👤 Get Coaching: https://paperlessmovement.com/inner-circle-program 👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teams Tools we use at the Paperless Movement: 🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycast In this Productivity like a Pro episode, we dove deep into the difference between Personal Knowledge Management (PKM) and Business Knowledge Management (BKM), and why understanding both is essential for building a truly effective productivity system. We unpacked how tools like Heptabase and ClickUp serve very different purposes within the ICOR® framework, and why trying to use one tool for everything usually leads to chaos. We highlighted why PKM needs to be a private space for your thinking and ideation, while BKM is designed for shared, team-accessible information. Solopreneurs, we’ve got you too—starting with a BKM mindset from day one will set you up to scale effortlessly later. We also addressed the rising demand for collaborative features in PKM tools like Heptabase, and why it's critical to stay focused on the core use case of a tool. If you've ever felt overwhelmed by juggling tools like Tana, Obsidian, Miro, or Heptabase, this episode helps you simplify your stack with clarity and purpose.…

Productivity like a Pro!

1
Superhuman and the company behind the email app 30:28

13 weeks ago30:28

30:28

🚀 Build a Productivity System That Works – Get Free Access https://paperlessmovement.com 👤 Let’s Build Your Personalized Productivity System Together https://paperlessmovement.com/inner-circle 👥 Turn Chaos into Clarity – A Productivity System for Your Entire Team https://paperlessmovement.com/icor-for-teams In this episode, we’ve explored why Superhuman is more than just another email client—it's a satellite application that enhances workflow efficiency without replacing your core email service. We explained how Superhuman fits into the ICOR® methodology , making email management faster and more effective, especially for busy professionals handling thousands of emails per week . We also dove into the business side of Superhuman , discussing its bold long-term vision, the challenges it's overcome, and why its AI-powered features truly stand out. From smart email prioritization to seamless follow-ups , Superhuman goes beyond simple automation, integrating AI in a way that actually makes sense. Plus, we shared insights on Superhuman Calendar , which could be a game-changer in merging email and scheduling seamlessly. If you're serious about optimizing your productivity system, this is an episode you won’t want to miss!…

Productivity like a Pro!

1
Mastering Productivity Systems with ICOR: Essentials for Busy Professionals 35:33

14 weeks ago35:33

35:33

📺 Watch the video mentioned in this episode here: https://youtu.be/D1uDnqMV6t8 🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free 📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book 🛠 TOOLS ON OUR TOOL STACK* ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
Achieving 100% Digital Productivity: Pros, Cons, and Practical Insights 35:03

15 weeks ago35:03

35:03

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free 📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book 🛠 TOOLS ON OUR TOOL STACK* ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== In this episode, we’ve explored the shift to 100% digital productivity —its advantages, challenges, and the myths surrounding hybrid systems. We tackled why traditional methods like GTD often struggle in the digital space, how paper-based systems create friction, and why going fully digital can dramatically improve efficiency. We also discussed the power of ICOR® methodology in building a comprehensive, end-to-end productivity system that eliminates the need for scattered tools and inefficient workflows. Whether it’s managing tasks, capturing ideas, or optimizing team collaboration, embracing digital tools the right way can give you a serious competitive edge. If you're still juggling between paper and digital or looking for a system that actually works, this conversation is packed with insights to help you make the transition smoothly. ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
Exploring AI's Impact on Daily Work and Creativity 34:21

16 weeks ago34:21

34:21

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free 📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book 🛠 TOOLS ON OUR TOOL STACK* ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== This week, we explored the rapid evolution of AI and how it's reshaping productivity. From the surprising AI implementations that left us questioning their purpose to the mind-blowing developments in digital immortality with Hereafter and Project December, AI is advancing at an unprecedented pace. We also dove into the battle between Perplexity and ChatGPT, highlighting how these AI tools are becoming integral to our workflows—whether for research, content creation, or even news consumption. Plus, we discussed the growing impact of AI-generated content and why true creativity still requires a human touch. Looking ahead to 2025, AI-driven productivity is only going to accelerate, and we’re here to stay ahead of the curve. Let’s navigate this transformation together! ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
Heptabase Mastery Course is HERE! Unlock the Full Potential of Your PKM System + Future Outlook 37:05

17 weeks ago37:05

37:05

👉 Join us for FREE to receive a 5-week Heptabase trial and enroll in our Heptabase Mastery Course: https://plmv.world/join4free 👉 Or start using Heptabase here: https://plmv.world/heptabase 🛠 TOOLS ON OUR TOOL STACK* ───────────────────────── 🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase ✅ Task Management - Todoist: https://plmv.world/todoist ⏳ Time Management - Sunsama: https://plmv.world/sunsama 📂 Project Management - ClickUp: https://plmv.world/clickup 🖥 Team Deep Thinking - Miro: https://plmv.world/miro 📧 Email Management - Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek 🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast =================== ℹ️ ABOUT THIS EPISODE =================== We've launched the Heptabase Mastery Course! 🎉 After two years of testing, refining, and working with hundreds of busy professionals, we've created the ultimate deep dive into Heptabase. This course isn't just a list of features—it’s designed to give you a complete understanding of how Heptabase works and how to integrate it into your workflow like a pro. 📌 Why did we create this course? We’ve been recommending Heptabase as the simplest and most effective tool for personal knowledge management (PKM), but many users struggle to unlock its full potential. This Mastery Course bridges that gap by providing a clear, structured, and practical guide to Heptabase’s features, ensuring you can leverage it to its fullest. 💡 What makes this different? Unlike our Like a Pro courses, which focus on tool-agnostic workflows using the ICOR® methodology, this Mastery Course is fully focused on Heptabase. You’ll learn how to use every key feature, see how everything interconnects, and get real-world applications tailored for busy professionals. 🌟 Who is this for? - Existing Paperless Movement® Members (you get this course for FREE 🎉) - Anyone looking for a structured, high-quality Heptabase course - Professionals who want to take control of their notes and knowledge management system ============== 🫡 OUR MISSION ============== Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.…

Productivity like a Pro!

1
Major PKM updates - Tana, Heptabase & Reader Readwise AI 30:38

18 weeks ago30:38