Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes

Putting the AP in hAPpy

#MBA #Careers #Business #Debra R Richardson #Accounts Payable #Vendor Setup #Accounting #Fraud #Phish #Supplier Setup #Supplier Onboarding #Vendor Onboarding #Debra Richardson

26:28

Squid Game is back—and this time, the knives are out. In the thrilling Season 3 premiere, Player 456 is spiraling and a brutal round of hide-and-seek forces players to kill or be killed. Hosts Phil Yu and Kiera Please break down Gi-hun’s descent into vengeance, Guard 011’s daring betrayal of the Game, and the shocking moment players are forced to choose between murdering their friends… or dying. Then, Carlos Juico and Gavin Ruta from the Jumpers Jump podcast join us to unpack their wild theories for the season. Plus, Phil and Kiera face off in a high-stakes round of “Hot Sweet Potato.” SPOILER ALERT! Make sure you watch Squid Game Season 3 Episode 1 before listening on. Play one last time. IG - @SquidGameNetflix X (f.k.a. Twitter) - @SquidGame Check out more from Phil Yu @angryasianman , Kiera Please @kieraplease and the Jumpers Jump podcast Listen to more from Netflix Podcasts . Squid Game: The Official Podcast is produced by Netflix and The Mash-Up Americans.…

about a year ago 13:43

MP3•Episode home

You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks. If you want to make sure you are protecting remittance addresses for your checks….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Webinar: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps https://attendee.gotowebinar.com/register/1144090665839159387
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

346 episodes

Putting the AP in hAPpy

Episode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes

Putting the AP in hAPpy

published about a year ago

MP3•Episode home

Keep Listening.

Links mentioned in the podcast + other helpful resources:

Webinar: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps https://attendee.gotowebinar.com/register/1144090665839159387
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

346 episodes

#MBA #Careers #Business #Debra R Richardson #Accounts Payable #Vendor Setup #Accounting #Fraud #Phish #Supplier Setup #Supplier Onboarding #Vendor Onboarding #Debra Richardson

All episodes

Putting the AP in hAPpy

1
Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This 14:39

6 days ago14:39

14:39

After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week - IRS 1099-MISC/NEC and 1042-S 2026 Due Dates For TY 2025 Journal of Accountancy - Tax provisions in the One Big Beautiful Bill Act Journal of Accountancy – IRS Staffing, Budget Cuts Threaten 2026 Filing Season, Taxpayer Advocate Says Taxes For Expats – One Big Beautiful Bill – and What it Means for Your Business Vendor Process Training Center > Resource Library for State Research https://training.debrarrichardson.com/resources Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 345: What The IRS Just Announced About The FIRE System 7:36

13 days ago7:36

7:36

Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week - Demo of the IRS e-News Subscriptions https://youtu.be/Cwy9QDYX-ZM Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won? 18:23

20 days ago18:23

18:23

When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what happened in another court case…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Article: EFT payments and cybercrime: Court says car buyer is liable to ensure money is paid into the correct account Authentication Free Training Section: 3 Step Vendor Setup & Maintenance Process Workshop Vendor Banking Form Template : https://debrarrichardson.com/store/vendor-banking-form-template Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names? 29:30

27 days ago29:30

29:30

There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name. So, how are you supposed to know whether this is legitimate or fraudulent? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: AVM: 3-Step Vendor Setup and Maintenance Framework to Avoid Fraud, Fines and Bad Vendor Data: https://youtu.be/prvHJ6_Rf58 D&B Business Directory : https://www.dnb.com OpenCorporates: https://opencorporates.com/ SEC > EDGAR Database: https://www.sec.gov/edgar/search/#/entityName=USERFUL%2520CORPORATION State Registration Sites: Vendor Process Training Center > Resource Library Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 342: Top 2 Reasons Vendors Reach Out to Me About You! 26:10

5 weeks ago26:10

26:10

You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then… Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor: https://training.debrarrichardson.com/course/w9 Do IRS Form W-9s Expire? When Should You Collect a New One? https://debrarrichardson.com/blog/do-irs-form-w-9s-expire-when-should-you-collect-a-new-one?rq=expire Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? https://debrarrichardson.com/blog/do-you-need-to-collect-the-california-587-or-590-forms-when-setting-up-new-vendors?rq=587 Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud 23:01

6 weeks ago23:01

23:01

The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help 29:06

7 weeks ago29:06

29:06

If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Better Business Bureau Links: Main Webpage: https://www.bbb.org Scam Tracker: https://www.bbb.org/scamtracker Scam News/Tips: https://www.bbb.org/all/scamtips Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/ Michigan Better Business Bureau: https://www.bbb.org/miprograms Validate Charities: https://www.give.org Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources 47:29

8 weeks ago47:29

47:29

Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Better Business Bureau Links: Main Webpage: https://www.bbb.org Scam Tracker: https://www.bbb.org/scamtracker Scam News/Tips: https://www.bbb.org/all/scamtips Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/ Michigan Better Business Bureau: https://www.bbb.org/miprograms Validate Charities: https://www.give.org Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File 20:58

9 weeks ago20:58

20:58

Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What are they? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Customer Master File Training (50% off Through 6/15/25) : 3 Step Customer Setup & Maintenance Process Workshop Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC 16:26

10 weeks ago16:26

16:26

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad though…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Training: From an Accounts Payable Perspective: Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting IRS: Instructions for Forms 1099-MISC and 1099-NEC (Rev. April 2025) IRS : Form 1099-MISC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099msc.pdf IRS : Form 1099-NEC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099nec.pdf Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords 16:03

11 weeks ago16:03

16:03

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: National Cybersecurity Alliance: Create and Use Strong Passwords Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud 25:20

12 weeks ago25:20

25:20

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Training: The BANK of AP: An Internal Control System to Combat Business Email Compromise Training: AVM 3 Step Vendor Setup & Maintenance process Workshop Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) 22:26

13 weeks ago22:26

22:26

Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Authentication Training (Free ): AVM 3 Step Vendor Setup & Maintenance process Workshop Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results 11:25

14 weeks ago11:25

11:25

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against. Plus what you can do instead. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: FTC Article: Online search results: The good, the bad, and the scammy AVM Toolkit – Internal Vendor Request Form Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam 8:15

15 weeks ago8:15

8:15

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: New Scam Alert: Ransomware Scam Letters Training: Frauds and New Scam Alerts + How To Prevent Them On-Demand Webinar: Vendor Validations Recommended for Compliance - Manual vs Automated https://training.debrarrichardson.com/course/june2024-2 Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment 19:08

34 weeks ago19:08

19:08

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 6. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: Vendor Update Notifications https://youtu.be/XFnVRJSBj3k Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment 19:31

35 weeks ago19:31

19:31

Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: Vendor Update Notifications Debra R Richardson LLC: New Scam Alerts Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships 13:19

36 weeks ago13:19

13:19

Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Social Security Death Master File Resources: United States Department of Commerce through the National Technical Information Service: https://classic.ntis.gov/products/ssa-dmf/# Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (TInCheck and VendorInfo) Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC 12:25

37 weeks ago12:25

12:25

Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS Publications: Instructions for Forms 1099-MISC and 1099-NEC (Rev. January 2024): https://www.irs.gov/pub/irs-pdf/i1099mec.pdf 2024 General Instructions for Certain Information Returns: https://www.irs.gov/pub/irs-pdf/i1099gi.pdf Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines 22:26

38 weeks ago22:26

22:26

It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Training Session: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor Training Session: IRS W-8BEN and W-8BEN-E Forms What to Look For When Accepting From Your Vendor Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 311: The New “Easy Pickings” BEC Scam Targets 20:57

39 weeks ago20:57

20:57

Do you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Recorded Future News Article: Tennessee school district loses $3.4 million to a fake curriculum Debra R Richardson LLC: New Scam Alerts Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps 35:10

40 weeks ago35:10

35:10

Want these immediate takeaways? Common security threats unique to the account payable function Resources for free and paid training to prevent fraud Vendor setup and maintenance processes to avoid fraud 5 Steps to customized training to prevent fraud Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Download Handout and/or Watch Webinar Version On-Demand: https://attendee.gotowebinar.com/register/3971755298539636063 Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use 16:50

41 weeks ago16:50

16:50

It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors 10:18

42 weeks ago10:18

10:18

Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS Form 15397: Application for Extension of Time to Furnish Recipient Statements Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes 33:50

43 weeks ago33:50

33:50

How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Watch On-Demand Webinar: RECORDING - 20 Tips in 20 Minutes - Collecting and Validating Vendor Banking Details to Avoid Fraud Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes 32:02

44 weeks ago32:02

32:02

It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both… Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Watch On-Demand Webinar: RECORDING - 20 Tips in 20 Minutes: Cleaning Your Vendor Master File & Keeping it Clean Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps 34:58

45 weeks ago34:58

34:58

Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Watch On-Demand Webinar: RECORDING - Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? 14:19

46 weeks ago14:19

14:19

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9 Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications 13:16

47 weeks ago13:16

13:16

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9 Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors 16:32

48 weeks ago16:32

16:32

It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classification. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers) Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 331: Vendor Validations Recommended for Compliance 1:07:27

16 weeks ago1:07:27

1:07:27

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist, and electronic payment compliance. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: On-Demand Webinar: Vendor Validations Recommended for Compliance - Manual vs Automated Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors 17:20

17 weeks ago17:20

17:20

The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: On-Demand Webinar: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps New Scam Alert: FBI Issues PSA On Check Fraud Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process 23:39

18 weeks ago23:39

23:39

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Training Sessions: https://training.debrarrichardson.com/free-training-sessions Plug Up the Gaps in Your Vendor Process to Avoid fraud, Fines and Bad Vendor Data Authentication (Includes a Free Authentication Reference Template) Pressure Testing 101: How to Stress-Test AP Fraud Controls: https://www.iofm.com/ap/whitepapers/pressure-testing-101-how-to-stress-test-ap-fraud-controls Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 328: Vendor Remittance Information = 3 Confirmation Calls 15:00

19 weeks ago15:00

15:00

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud. What can 3 confirmation calls do? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week > New Best Practice To Avoid Fraud When Making That Confirmation Call: https://youtu.be/4Yv_D2hv76E Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? 14:08

20 weeks ago14:08

14:08

I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what else should be done? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week > Bad Practices When Changing Vendor’s Banking: https://youtu.be/0tNFDyvOhzg Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 20:18

21 weeks ago20:18

20:18

It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: From An Accounts Payable Perspective: A Step-by-Step Approach to Distribute 1099/1042's and File On Time: https://training.debrarrichardson.com/course/1099 IRIS: Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris From an Accounts Payable Perspective: Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting https://training.debrarrichardson.com/course/1099yearend Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps 33:42

22 weeks ago33:42

33:42

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines: https://training.debrarrichardson.com/course/february2024 Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include 24:19

23 weeks ago24:19

24:19

Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: 8 steps to Clean Your Vendor Master File: https://training.debrarrichardson.com/course/cleanup Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won? 17:50

24 weeks ago17:50

17:50

A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor. A classic business email compromise scam goes to court. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Article: Business email compromise and invoice fraud – a duty of care on the innocent? https://www.aoshearman.com/en/insights/ao-shearman-on-tech/business-email-compromise-and-invoice-fraud-a-duty-of-care-on-the-innocent Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate 15:43

25 weeks ago15:43

15:43

I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to validate. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: AVM 3-Step Vendor Setup & Maintenance Process eGuide: https://training.debrarrichardson.com/course/eguide Which State Registered: OpenCorporates: https://www.opencorporates.com Secretary of State Validation: Vendor Process Training Center - Resource Library - https://training.debrarrichardson.com/resources PEP Validation: TINCheck: https://www.tincheck.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 321: One Critical Thing I Learned Testing the IRIS System 13:06

26 weeks ago13:06

13:06

If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRIS: Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com…

Putting the AP in hAPpy

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Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December 11:31

27 weeks ago11:31

11:31

Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email 17:15

30 weeks ago17:15

17:15

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information. This is the 5th episode in this series of 5. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments 22:14

31 weeks ago22:14

22:14

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 4th episode in this series of 5. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars Vendor Process Training Center: https://training.debrarrichardson.com Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com…

Putting the AP in hAPpy

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Episode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments 21:40

32 weeks ago21:40