Best Vendor Setup Podcasts (2025)

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Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords 16:03

11h ago16:03

16:03

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulat…

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Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud 25:20

7d ago25:20

25:20

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

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Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You) 22:26

14d ago22:26

22:26

Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementi…

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Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results 11:25

21d ago11:25

11:25

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against. Plus what you can do instead. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

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Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam 8:15

28d ago8:15

8:15

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Chec…

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Episode 331: Vendor Validations Recommended for Compliance 1:07:27

1M ago1:07:27

1:07:27

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist, and electronic payment compliance. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, …

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Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors 17:20

1M ago17:20

17:20

The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and…

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Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process 23:39

2M ago23:39

23:39

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control…

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Episode 328: Vendor Remittance Information = 3 Confirmation Calls 15:00

2M ago15:00

15:00

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud. What can 3 confirmation calls do? Keep listening. Check out my website www.debrarrichardson.c…

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Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking? 14:08

2M ago14:08

14:08

I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what else should be done? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent p…

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Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042 20:18

2M ago20:18

20:18

It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors…. Keep listening. Check out my website www.debra…

1
Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps 33:42

3M ago33:42

33:42

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines….. Keep listening. Check out my website www.debrarrichardson.…

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Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include 24:19

3M ago24:19

24:19

Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include... Keep listening. Check out my website www.debrarrichardson.com if you ne…

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Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won? 17:50

3M ago17:50

17:50

A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor. A classic business email compromise scam goes to court. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and be…

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Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate 15:43

3M ago15:43

15:43

I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to validate. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory…

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Episode 321: One Critical Thing I Learned Testing the IRIS System 13:06

4M ago13:06

13:06

If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudule…

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Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December 11:31

4M ago11:31

11:31

Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor d…

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Episode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email 17:15

4M ago17:15

17:15

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information. This is the 5th episode in this series…

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Episode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments 22:14

5M ago22:14

22:14

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 4th episode in this series of 5. Keep listening. Check out …

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Episode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments 21:40

5M ago21:40

21:40

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 5. Keep listening. Check out …

1
Episode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment 19:08

5M ago19:08

19:08

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 6. Keep listening. Check out …

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Episode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment 19:31

6M ago19:31

19:31

Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent paymen…

1
Episode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships 13:19

6M ago13:19

13:19

Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to preve…

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Episode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC 12:25

6M ago12:25

12:25

Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to preve…

1
Episode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines 22:26

6M ago22:26

22:26

It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

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Episode 311: The New “Easy Pickings” BEC Scam Targets 20:57

7M ago20:57

20:57

Do you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training …

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Episode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps 35:10

7M ago35:10

35:10

Want these immediate takeaways? Common security threats unique to the account payable function Resources for free and paid training to prevent fraud Vendor setup and maintenance processes to avoid fraud 5 Steps to customized training to prevent fraud Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authent…

1
Episode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use 16:50

7M ago16:50

16:50

It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniq…

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Episode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors 10:18

7M ago10:18

10:18

Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendo…

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Episode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes 33:50

7M ago33:50

33:50

How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad…

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Episode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes 32:02

8M ago32:02

32:02

It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both… Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regul…

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Episode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps 34:58

8M ago34:58

34:58

Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best pra…

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Episode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form? 14:19

8M ago14:19

14:19

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed…. Keep Listening. Check out my website www.debrarrichards…

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Episode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications 13:16

8M ago13:16

13:16

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques…

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Episode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors 16:32

9M ago16:32

16:32

It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. T…

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Episode 301: Vendor Banking Change? Collect an IRS W-9 Too! 14:56

9M ago14:56

14:56

When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, i…

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Episode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud 20:22

9M ago20:22

20:22

Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or b…

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Episode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party 10:29

9M ago10:29

10:29

So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payme…

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Episode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps 32:21

10M ago32:21

32:21

Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing auth…

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Episode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service 19:01

10M ago19:01

19:01

Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal…

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Episode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form 26:04

10M ago26:04

26:04

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking Form. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication tech…

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Episode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist 27:32

10M ago27:32

27:32

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Form – with a twist. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authent…

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Episode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent 20:37

11M ago20:37

20:37

Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay. But there are still red flags you can look for….and controls you can put …

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Episode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud 33:10

11M ago33:10

33:10

When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud. Discove…

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Episode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These 12:02

11M ago12:02

12:02

If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to preve…

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Episode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier 24:35

11M ago24:35

24:35

Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states. In between those steps, there are four vendor setup and maintenance tasks that might make the process easier. Keep…

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Episode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You 16:32

11M ago16:32

16:32

I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, in…

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Episode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud 23:40

12M ago23:40

23:40

I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal cont…

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Episode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For 18:38

12M ago18:38

18:38

You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraud…

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Episode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do 27:03

12M ago27:03

27:03

Remember when Signature Bank and Silicon Valley Bank failed in March of 2023? Those were the first bank failures since October of 2020 and news was everywhere. Well, there have been 4 more bank failures since then with the latest one in April of 2024. What should the vendor team do? Keep Listening. Check out my website www.debrarrichardson.com if y…

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